Learn about the process of customs procedures for import and export of goods

Market Information
icon date25/07/2023

The customs procedure for importing and exporting goods in Vietnam includes many steps and requires compliance with different regulations. For imported goods, the importing party must first obtain an import permit and register with the customs office. They must then file a customs declaration and provide all the necessary documents, including invoices, packing lists and certificates of origin.

The customs authority will then inspect and evaluate the goods to calculate customs duties and taxes to be paid before the goods are released. For export goods, the process is similar, the exporting party must provide the customs declaration and necessary documents, and the customs authority will inspect and evaluate the goods before leaving the country. It is important that importing and exporting parties understand these procedures and regulations to avoid delays and penalties.

What is Vietnam customs procedure?

According to the provisions of the Customs Law 2014, customs procedures are essential work that both customs declarants and customs officers must perform according to the provisions of law for goods and modes of transportation.

When exporting goods, there is a series of steps to take as part of customs clearance. Firstly, it is necessary to review goods and tax policies to ensure compliance with relevant laws and regulations. Second, the necessary documents must be prepared, such as invoices, packing lists and certificates of origin. After the documents have been prepared, a customs declaration must be completed, providing information about the goods to be exported. The next step is to carry out export customs procedures at the Customs Sub-Department, submit the customs declaration and necessary documents for customs officers to check and evaluate. Finally, once the goods have been cleared by the customs officer, the declaration must be liquidated and cleared for customs clearance.

Understanding the customs procedures involved in exporting goods is very important for businesses to ensure compliance with relevant laws and regulations. Failure to comply can lead to significant delays, fines and other penalties, so it is important to understand the steps and requirements required.
Basic process of customs procedures for exporting goods

The export of goods involves a series of steps that need to be followed through customs clearance. The first step is to check the item policy and tax policy. It is important to determine whether government policy encourages, restricts, or prohibits the export of the item. This can be found in the list of items subject to export tax.

The second step is to prepare necessary documents including foreign trade contract, commercial invoice, packing slip, storage agreement. In case goods are subject to specialized inspection, additional separate documents are required according to current regulations.

The third step is to declare the customs declaration. Access to electronic customs software to enter data on the customs declaration. In case of first import and export, it is necessary to buy a digital signature and register with the General Department of Customs, download and install the electronic customs declaration software.

Export customs procedures at the Customs Sub-Department are divided into 3 streams: green, yellow and red. For the green channel declaration, the goods must be unloaded and must have a barcode printed from the website of the General Department of Customs. Infrastructure fees apply only at Hai Phong port. For the golden channel declaration, make 1 set of paper documents according to the instructions in Circular 38 (amended in Circular 39) and submit it to the Customs Sub-Department. For the red channel declaration, the customs officer will actually check the goods after checking the documents. If there are any deviations, they need to be adjusted.

The last step is the clearance and liquidation of the declaration. The barcoded declaration is returned to the shipping line and confirmed to be shipped to the supervising customs when the goods are on board. It is essential to follow these customs formalities to avoid delays and penalties for non-compliance with customs regulations.

Basic process of customs procedures for importing goods

This article presents the basic customs procedures for importing goods in Vietnam. This process includes seven steps.

The first step is to determine the type of goods to be imported. It is very necessary to determine the type of imported goods to determine necessary procedures such as declaration of conformity.

The second step is to check the goods documents. To complete customs procedures, businesses must prepare a set of documents including sales contract, bill of lading, packing list, certificate of origin, commercial invoice.

Next, in step 3 will be declaring and transmitting the customs declaration. After the shipping line sends the notice of arrival, the enterprise must complete the customs declaration and submit it. When the information is correct and complete, the system will automatically issue the declaration number.

In step 4 there is an order. Enterprises must prepare necessary documents including copy of bill of lading, original bill of lading with stamp and copy of identity card or citizen identification to receive delivery order from carrier.

In step 5, you will have to repair a set of customs documents. The system will classify goods into green, yellow, and red channels. In the green channel, businesses print declarations and pay taxes. At the yellow channel, the customs checks the documents of the shipment. In the red channel, goods must be physically inspected.

Step 6 includes paying taxes and completing customs formalities. Once the declaration is transmitted and approved, businesses must pay import tax and value added tax, along with environmental taxes and excise taxes, depending on the type of goods.

The final step is to transfer the goods to the storage warehouse. Goods upon receipt will be transferred to the storage warehouse.

This article provides specific instructions for new businesses to carry out customs procedures for import and export of goods. Following these steps, businesses can complete customs clearance efficiently.